For visual learners, When2meet is a free tool designed to alleviate the stress of planning a large meeting or event. First event planners select days and times that may work (e.g., Thursday between 10:00AM- 4:00PM). Participants may then be emailed or provided with a distinct URL to offer input about the schedule in question. Participants can mark half hour blocks when they are available and unavailable to meet. As participants respond, a group schedule is shaded in (the more people available to meet, the darker the shade for that time period). This allows visitors to quickly visualize the best time to meet.
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